New compliance standards and e-discovery requirements are causing companies to consider how they manage information. Convenient scanning technologies available on HP multifunction systems make it possible to capture and store important business information.

Distributed Scanning
There are two models for scanning: centralized and distributed. A central scanning model fits high-volume archiving situations and is best served by a dedicated HP scanner. A distributed scanning model captures scanned documents at the point of use. HP multifunction systems make distributed scanning easy.

Multiple File Formats
Documents can be scanned in multiple formats including PDF, TIFF and JPG.

Delivered to Network Folders
Scanned documents can be routed to virtually any folder on your network servers or end-user workstations. Built in authentication ensures that users can only scan to folders that they have access to.

Customizable Metadata
Scanned documents can also include custom file names and metadata that the user enters on the control panel of the multifunction system. This XML data can be used to index the document in a multifunction system, allowing the document to later be retrieved with an index field search.

Advanced Scan Routing
We offer a variety of solutions to route documents directly into common Content Management Systems (CMS) or Electronic Document Management Systems (EDMS) such as Microsoft Office Sharepoint Server, Hyland OnBase, EMC, or dozens of other solutions. Our popular eCopy scan station gives users advanced control over scanned documents.

To learn more about how you can benefit from our scanning solutions, contact us today.